HEALTH AND Safety policy

HEALTH AND Safety Policy Statement:             


The management and all staffs of YOUTH EDUCARE (YE) accept their collective responsibility in providing health and safety at YE and understand their duties under the Health and Safety at Work etc. Act (1974) and other related statutory provisions. YE aims to achieve the highest possible standards of awareness and attention to all matters of safety, health and welfare, at all levels of the organization.

Youth Educare

  • will comply with all relevant legislation as a minimum and will adopt the nationally recognized “Safe Learner Concept” and where possible, to apply “Best Practice” guidelines.
  • will also comply with any health & safety requirements of funding agencies. YE acknowledges the legal responsibilities placed upon it and will encourage a high level of awareness of health and safety amongst its staff, learners, visitors and contractors.
  • will continue to make available suitable resources and competent technical health and safety support and advice, including training to ensure staff and learners are supported, remain competent to fulfill their health and safety duties and understand their responsibilities. It is noted however staff and students are also responsible for their own safety and that of others.

YE is committed to achieving measurable, progressive improvements in health and safety performance and will regularly review the policy and procedures during the academic year and adhere to the “Safe Learner Concept” or better where reasonably practicable.


YOUTH EDUCARE recognizes its duty to comply with the Health and Safety at Work etc Act 1974 and will, as far as reasonably practicable:


  • Provide adequate resources to maintain safe & healthy working environment for employees and study environment for students.
  • Carry out risk assessments and review them when necessary.
  • Provide and maintain systems of work, which are safe and without risk to health.
  • Establish arrangements for the use, handling, storage and transport of articles and substances provided for use at work, which are safe and without risk to health.
  • Provide employees with such information, instruction, training and supervision as is necessary to secure their safety and health at work and that of others who may be affected by their actions.
  • Assign competent persons to carry out responsibilities as per the Health & Safety Policy
  • Carry out health surveillance, where required.
  • Ensure that all machinery and equipment are maintained in a safe condition.
  • Make adequate provision and arrangements for welfare facilities at work.
  • Keep the workplace safe and ensure that access and egress are safe and without risk.
  • Monitor safety performance to maintain agreed standards.
  • Executive Director will review the policy and update it to make sure the recommendation are incorporated in the general strategy of the organization and the most up to date health & safety policy can be easily accessible by the staff.


The duties of employees are to:


  • Take reasonable care of their own health and safety, and that of others who may be affected by their acts of omissions at work.
  • Co-operate with others in the organization to fulfill our statutory duties.
  • Not interfere with, misuse or willfully damage anything provided in the interest of health and safety.


To ensure that this policy is effective, we will:


  • Review it annually, or on significant changes in our business.
  • Make any such changes known to employees.
  • Maintain procedures for communication and consultation between all levels of staff on matters of health, safety and welfare.

Specific Duties & Responsibilities in respect to the Health & Safety Policy

To ensure the prevention of ill health and the avoidance of accidents, and the promotion of safe and healthy workplaces, the following responsibilities have been established.



  • The Board of Directors are responsible for approving the Health and Safety Policy.
  • The Board of Directors will monitor the implementation of Health and Safety Policies and procedures through regular reports during governing body meetings.



  • The ED has executive responsibility for ensuring that the relevant organisational arrangements and resources are made available to enable the policy to be implemented and monitored within institution - through the Senior Management Team and the appointed Health and Safety Advisor.
  • The ED is responsible for ensuring that health, safety and welfare is properly assigned and that this responsibility is accepted at each level of management.




All Directors are responsible for:

  • Ensuring that health and safety issues are incorporated into the planning of operations, through liaison with the appropriate Safety Advisor. Thus ensuring effective risk management as an integral part of the business strategy.
  • Ensuring that institutional staffing meets current operational needs and that staff are appropriately resourced with accommodation and equipment and, are suitably trained to carry out their duties effectively.
  • Ensuring that contracts with Supplier / Providers are adequately managed relative to Health and Safety in line with established H&S Codes of Practice.
  • Reviewing institutional performance to ensure that operational procedures demonstrate good safety management arrangements - bringing to the attention of the Health and Safety Advisor any further areas for detailed assessment of risk.
  • Conducting periodic departmental inspections with Safety Representatives and/or the Health and Safety Advisor.
  • The Financial Director will ensure statutory insurance and                               appropriate additional insurance cover is in place to meet company needs.
  • Directors are responsible for day to day implementation of Office, Premises and Work Equipment safety issues. Premises checks will be carried out on a regular basis, with electrical and emergency equipment inspected annually as set out in the specific policy section.
  • The administrator is responsible for day to day implementation of Premises, Work Equipment and safety issues in the main premises and all other related premises of YE. S/he will be responsible for site premises maintenance and cleaning and action arising from the institution’s Defect reporting process




The Executive Director, Farhana Mahmud is the Health and Safety Advisor of YE. She is holding appropriate safety qualifications and experience in occupational Safety and Health.


The Health and Safety Advisor is responsible for:

  • Keeping YE Health and Safety Policy under review and ensuring   that    it is revised as and when necessary; Co-ordinating the Risk Assessment process in consultation with Directors and Staff.
  • Monitoring the Policy’s implementation, and setting targets or objectives   where appropriate;
  • Through consultation with senior management provide assistance to all levels within YE and co-ordinate the measures to enable the institution to comply with the requirements and prohibitions imposed through current legislation.  This will incorporate both internal Safety issues and funded programmes contract management requirements
  • Visit all operational sites (if available) on a regular basis to evaluate safety management performance.
  • Overview the H&S Management arrangements and performance of funded contracts.
  • Advise on staff safety training requirements and supporting staff with Programme safety responsibility and further development advice.    
  • Bringing to the directors and Senior Management Teams attention any faults or areas of weakness in the Policy or its implementation.
  • Advise on the investigation of incidents, accidents or ill health involving Staff or premises under YE management arrangements, sub contracted arrangements and involving participants on funded programmes.
  • Liaising with representatives of the Enforcement Authorities, central point of   contact for HSE and other enforcing agencies relative to Health and Safety issues.


Academic Staff (individual responsible for a specific team)

All Directors are responsible for:

  •   The practical implementation of the Health and Safety policy through the supervision and performance of their staff.   Ensuring that the operations under their control are conducted in line with this policy, procedures, Codes of Practice and supporting guidance.
  •    Ensuring that their area of responsibility is subject to risk assessment and regular inspection.
  •    Ensuring that their staff are competent for their role, are provided with adequate equipment and are issued with necessary materials to undertake their work activities.
  •    Ensuring that all accidents, incidents and near misses, within their area of responsibility, are reported, reviewing all such reports and ensuring, where appropriate, that a full investigation is carried out and appropriate remedial action taken, where necessary.



All employees are required to:

  •    Co-operate in implementing the requirements of all Health and Safety legislation, related codes of practice and safety instructions outlined in this Policy and supporting procedures and guidance.
  •     Refrain from doing anything that constitutes a danger to themselves or others.
  •     Immediately bring to the attention of their line management/supervisor any situations or practices that are noted which may lead to injuries or ill health through the appropriate reporting arrangements.
  •     Ensure that any equipment issued or available to them, or for which they are responsible, is visually checked prior to use, used correctly and properly stored.  Any patent defect or defect identified during use must result in equipment being taken out of service - marked appropriately and notified to Line Manager and, where appropriate, Estate Services.
  •     Be responsible for good housekeeping within the area they are working.
  •     Report all accidents, incidents, dangerous occurrences and near misses, in    accordance with College Policy.
  •     To work in accordance with any instruction and training that they may have received.
  •     Notify appropriate HR Officer(s) of any ill health or other factor(s) likely to affect their safety at work or that of any other party covered by this Policy.
  •     Undertake risk assessments or take part in the process on all potentially hazardous activities and keep records. This will include assessments under the Control of Substances Hazardous to Health Regulations (COSHH), Manual Handling Operations Regulations, Display Screen Equipment Regulations and risk assessments under any legislation relating to a specific operation.



               Students and visitors of the College are required to:

  •    Take reasonable care of their own health and safety and that of others who may be affected by their acts or omissions.
  •    Familiarise themselves with and observe the College rules.
  •    Work in accordance with any instruction and training they may have received.
  •    Report any dangerous situation to a member of staff without delay.



         The College values contributions leading to the development and maintenance of an effective safety management strategy.   This Policy provides for the involvement of employees at all levels regarding consultation on Health and Safety standards.


YE Policy is to introduce all newly recruited staff, and students engaged on YE premises to the safety management arrangements as soon as is practicable after their appointment/enrolment. Director are responsible for ensuring that all staff, and others, have undertaken induction training – incorporating the Health and Safety component; introduction to the YE H&S Policy, accident and emergency action, internal safety support and guidance.


Director will ensure that staff are familiar with the appropriate premises, welfare facilities etc. and that any necessary equipment is issued, further training needs identified and met. Director will also provide specific emergency procedure information for the sites specific to the individual’s place of work if different from the establishment where the induction is being delivered.


Where employees or students of the institution work at premises other than those under YE, further safety induction will be provided, by those who exercise that control.  In these circumstances YE employees and students must co-operate with the “host employer” in the implementation of their Health and Safety measures.


A copy of the Health and Safety Policy is posted on the College intranet along with further H&S Guidance material.  Attention is drawn to revisions through email; all Director have a responsibility to ensure their staff have taken note of these through subsequent Team Meetings.  Where College employees do not have access to the IT Network they will be issued with a hard copy of the Policy and any revision.


The identity of trained first aiders and fire wardens are posted on notice boards within operational premises.


YE aims to provide adequate information; instruction and training to ensure staff are fully aware of issues relating to safety and health and are competent in the systems of work in use. Director and individual staff have the primary responsibility for ensuring the training needs are identified and met.



All contractors working on YE premises are required to have their own safety policy and operate procedures which ensure that their work is carried out in a safe manner, eliminating, or reduce to the lowest practicable level, risks arising from their activities which may affect themselves, their employees, College personnel and others.



The effectiveness of general policy statement and other specific policies in use throughout YE will be regularly reviewed annually and revised as and when necessary.




We are located at:


Suite 515

Olympic House

28-42 Clements Road



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